Band Booster Minutes

Hudsonville Band Boosters

July 15, 2025 Meeting Notes

Attendance has been a struggle for pre-camp band camp.
Props in progress. Show shirts are in, new traditional uniforms will be in the 2nd week of September.
The opener and part 2 drill are ready to learn!
Proud and happy about how all the moving pieces are falling into place.
The parent meeting is July 29th. This meeting is to touch base with parents about marching band, and the opportunities for parents to help.
The fall concert moved from October 8, to October 1st, due to the regional soccer game. This concert will be a celebration of marching band. (no Jazz or concert band at this concert)
Introduction of “student reps” (drum majors). Senior drum major, Maddie LaFontsee. Junior drum major, Lily Henry.
Work around for student emails? No!
Request for information about coin wars.

Loren Koella will have two 6th grade bands. One band with assistance from Craig VanderWall, one band with assistance from the RMS choir director.
Zack Jacobs will have his bands at Baldwin Street Middle School and at the ⅚ @ Georgetown school. The BMS choir director will assist with the 6th grade bands.
Noticing retention between 7th to 8th grade band participation. We need more staff!

Discussed treasury committee. (3 people assisting as of now)
Inheriting “a bit of a mess”. Currently trying to place items into the correct season/year. Cleaning up 2024/2025 years as well as continue on this upcoming academic year.
Credit card balance paid down to ZERO. The Booster account has about $9,000-$10,000. We have roughly $20,000 upcoming bills to pay. Booster Hub money to transfer over.
Still in need of Sub Sale information from the previous treasurer.
The goal is to be transparent, to provide real time information going forward.
Next treasury committee meeting scheduled for July 21, 2025.

Van Andel Arena, Ray Llewellyn. There are no dates in August scheduled. The average for June events was $259.
Hudsonville Fair Booth, Lynn Clarke. Organizing SOPs. Plans to post these inside the booth. Need to make another key, as we only have one. The freezer died, we need to buy another. Request for donations, plan to create an amazon wish list and possibly post it to Booster Hub or the HHS newsletter. Discussion about making August 20 a middle school band night, due to marching band practice conflicts. Discussion about the possibility of earning band points for volunteer hours.
Concessions, Pam Keen. Working on finding the JV football schedule.
Corporate Sponsorship, Kristin Buskey. Push for getting sponsors by January/February for the following school year. Need for consistency/timing of sponsorship. Need to update the PDF letter.
Coin Drive, Kristin Buskey. Friendly/fun competition between the sections during band camp. (Winds, Brass, Percussion, and Guard). The winning section gets donuts on the Friday of band camp.

Transportation, Josh Groen. Not in attendance.
Uniforms, Christine King. Uniforms arriving 6 weeks early, should be in mid-September. Show shirts are in, and will be worn with old bibber pants until new uniforms arrive. Black compression tank/shorts/socks to be worn under uniform. Working on washing instructions. Need to get rid of old uniforms, discussion on how.
Feed the band, Ian Orndorff. Not in attendance.
Props, Josh Groen. Not in attendance.

The Hudsonville Band Boosters meetings occur every 2 months. The Board meets separately on the off months.
Discussion for this month’s Board meeting include:

Need to update Hudsonville Bands website. Loren Koella is interested in being involved.

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