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Information from the Band Directors is posted under the corresponding school tab above.  Hudsonville Band Boosters administers student accounts and contact information is located under the Band Boosters tab.
Two Critical Fundraiser Roles

We are in need of two people to take on important roles within Band Boosters. 

Concessions Assistant: Sheila Keller needs an assistant/co-chair to help her with Concessions. Band Boosters earns thousands of dollars from this activity and Sheila must have assistance if we are going to be able to continue this activity next year. Please contact Sheila at smkkisses@gmail.com for further information about what the job involves. 

Scrip Coordinator:  Andy Simmons, our Scrip Coordinator, is stepping down from his role in June.  We are very thankful to Andy as he has helped us for a year beyond the graduation of his son from Hudsonville High School!  Scrip is the only method we have for families to earn money that is deposited directly into their own accounts and it has helped many families completely fund Marching Band, Winter Guard or Drumline, Disney trip, etc.

Andy has written a description of the duties below and would be happy to talk with anyone about this job.  While Andy has been willing to make Scrip available to Band families during normal business hours, this is not a requirement of the position.  Andy can be reached at andy@sheildagency.com (after May 5 as he is currently on vacation).

Basic Description of entire Scrip Coordinator Job

 

The Scrip coordinator will have to commit approximately 2 hours per week and get help from two other people.  The two other people will meet with the Coordinator once per week to help sort the order and then deliver some envelopes to the 3 schools.  The two other people per week will only have to commit about 30 minutes per week.

 

The coordinator has an amazing support system in the Great Lakes Scrip team.  They are great to call or email any time and they will answer your questions very quickly.

 

General duties of the Hudsonville Band Boosters Scrip Coordinator:

  • Educate new users
  • Answer questions via phone or email on how it all works
  • Enter orders that come via email (usually 1 or 2 per week)
  • Enter orders for folks that visit (if you’re going to have a location for them to visit)
  • Enter Purchase Order (combination of all orders) once per week (takes literally one minute) at a specific time every week.
  • Every Friday, sort, package and verify all orders with two helpers.
  • After everyone has paid for the month, run monthly report and email to someone (this process takes about 1 minute)
If you have any questions about the job, either contact Andy Simmons at the email above, or get ahold of Allison Bousson at president@hudsonvillebands.org

IMPORTANT DATES

May 17 - High School Bands Spring Concert


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Hudsonville Band Boosters Meetings for 2016


All band families are invited.  Only paid members can vote.  Membership is $1.00 annually.


Tuesday May 10: 7:00pm in the Band Room at the Hudsonville Freshman Campus. This is the last regular Band Boosters meeting for the school year and the one at which we will nominate and vote on the 2016-2017 Board members.



Meeting for those in 2016 Marching Band: 


Tuesday June 28: 7:00pm in the Band Room at the Hudsonville Freshman Campus.  We will discuss Band Camp, rehearsals, competitions, football games, etc.  This meeting is very helpful to new Marching Band families, as well as those who have been involved before. 

                              








Band Boosters Board Position Descriptions

The following describes general duties and time expectations for each of the Board Positions. Duties can be adjusted as required, and the intent is to have two people available for each role (President and Vice-President work together; Secretary and Assistant Secretary work together; Treasurer and Assistant Treasurer work together) so one person isn't solely responsible at all times.

President: Oversee all aspects of the Hudsonville Band Boosters activities. This includes oversight of financial transactions, fundraising activities, Band Booster meetings and Booster Board meetings.  Run Board meetings, Band Boosters meetings and attend Hudsonville Parent Boosters Organization meeting (once a year).  Assist with activities and communications as needed.  Approximately 5 - 10 hours per week, depending on time of year, activities scheduled, and number of Board members. 

Vice-President: Assist President with duties. Assume role of President when President is absent.  Attend Board meetings and Band Booster meetings.  Assist with activities and communications as needed.  Approximately 5 hours per month, depending on time of year, activities scheduled, and number of Board members. Vice-President is expected to take on the President's role in the following year.

Secretary: Responsible for the majority of the communications to band families.  Attend and take minutes at Band Booster and Board meetings. Pick up mail from Post Office Box twice a week.  Sort and distribute mail as needed.  Type and distribute/post minutes (electronically) within approximately 1 week of meetings. Approximately 5-10 hours per month depending on time of year, activities scheduled, and number of Board members.  Access to computer and Internet needed regularly and should have a basic level of ease in working with word processing/computers. 


Assistant Secretary:  Work to support Secretary and fill that role in absence of Secretary.  Responsible for maintenance of Hudsonville Bands website including updating information, rotating pictures, assuring accuracy and timeliness of information on website. Attend Board and Band Booster meetings. Approximately 1-2 hours per week depending on time of year, activities scheduled, and number of Board members. Access to computer and Internet needed regularly and should have moderate computer skills and/or willingness to learn.            

Treasurer:  Responsible for the majority of financial transactions for the Band Boosters. Maintain student financial accounts.  Receive and record payments from band families, receive and pay invoices, track revenues and expenses, apply Scrip earnings, respond to financial inquires from band families, comply with government reporting activities for 501-3-C organizations (non-profits).  Access to computer and Internet needed regularly and should be comfortable working with numbers and computers, including spreadsheets. Attend all Board and Band Booster meetings and submit monthly financial reports.  Approximately 6 - 12 hours per week, depending on time of year, activities scheduled, and number of Board members.

Assistant Treasurer: Record and post Scrip earnings monthly, fill Treasurer role in absence of Treasurer.  Assist Treasurer with duties. Attend all Board and Band Booster meetings.  Approximately 2 hours per week, depending on time of year, activities scheduled, and number of Board members.  Access to computer and Internet needed at least once a month, and should be comfortable working with numbers and computers, including spreadsheets. 
              

Please consider taking on one of these roles.  If they are all filled, the time commitment is fairly low for most positions. We are all volunteers and try to work together and support one another so you won't be on your own.